The hymnal installation process consists of importing the data from a hymnal into the Hymnary. Uploading a hymnal from scratch is usually accomplished by entering the data into a spreadsheet, then sending it to the Hymnary tech staff.
Remember: entering information from a hymnal is creating a hymn instance. An instance should detail exactly what is on the printed page, even if it is incorrect. That is, if the hymn lists "Dr. Watts" as the text author, you should enter "Dr. Watts" even though you know the author's real name is Isaac Watts. (The instance information will be connected to verified information on an authority page after the hymnal has been installed.)
Hymnal Set Up
To add a new hymnal, go to Editor Tools--Add new--Hymnal. Fill out the form.
- The hymnal ID should consist of the main initials in the hymnal title and the date of the hymnal. For example the hymnal "Worship and Rejoice" published in 2003 should have an id something like "WAR2003"
- Use the title that is on the title page of the hymnal, include the sub-title, if there is one. Separate the title and sub-title with a colon. Put edition statements behind the title in parentheses.
- If you can find a cover image, copy the image to a file, then under Editor Tools--Add new--Media, upload the image to Hymnary; right click on the resulting URL and select "copy"; then paste the URL into the Cover Image URL field.
- Add the denomination if there is one. Use the denomination that the hymnal states it was produced by or for.
- If the denomination name does not appear in the drop down menu, then add it from the "Add New" menu on the left side bar. Use the name on the hymnal. Use the Library of Congress Name Authority files (http://authorities.loc.gov) or ARDA (http://www.thearda.com/Denoms/Families/trees.asp) to find the Parent name (such as Baptist, Lutheran, etc.)
A hymnal may be indexed by entering its information into the following spreadsheets:
Each of these spreadsheets can be made in Excel and must follow the format specified. This includes the presence of a header row which will be ignored when the data is imported into the Hymnary.
There also are spreadsheets for Media and (Page) Images. See http://www.hymnary.org/hymnal/CHSS1801/upload/backup for the required and recommended columns.
Note that if you already have this information in a database, it may be fairly easy to export it into CSV files matching our needs. Ask your database expert.
To submit your spreadsheets, email firstname.lastname@example.org to get the email address of someone on the Hymnary.org staff that you can work with.
Fill in the denomination if there is one. Use the denomination name (or denominations) that the hymnal states it is produced by or for.
If there is not a matching name for the denomination in the drop down list, then create a new denomination (under Add New in the left side bar). Using Library of Congress Name Authority files (http://authorities.loc.gov/) or ARDA (http://www.thearda.com) link the denomination to a family.
ThML is the XML dialect used at www.ccel.org. Hymnals encoded in XML can be installed as books at www.ccel.org, and they can also be imported directly into Hymnary.org. This route may be appropriate for XML experts who want hymnals to appear at CCEL.org as well. There is an introduction to Creating Hymnals in ThML; contact us at email@example.com for more information.
Individual hymns may be added through the web interface via the add text instance and add tune instance pages, but the hymnal must exist before adding any hymn instances. A new hymnal can be added through the web interface on the add hymnal page.